Table of Contents
CANADIAN NAVAL AIR GROUP CONSTITUTION
Section 1. Name
Section 2. Origin
Section 3. Definitions
ARTICLE II AIMS AND OBJECTIVES
Section 1. Purpose
Section 1. Founding Members
Section 2. Charter Members
Section 3. Regular Members
Section 4. Associate Members
Section 5. (deleted)
Section 6. Honorary Members
Section 7. Life Members
Section 8. Membership Eligibility
Section 9. Membership
Section 10. Membership Certification
Section 11. Membership Duration
Section 12. Membership Standing
Section 1. CNAG
Section 2. Local Chapters
Section 3. Headquarters
Section 4. Board of Directors
Section 5. Appointments
Section 1. Executive Officers
Section 2. Elections
Section 3. Board of Directors
Section 4. Meetings
Section 5. Administration
Section 1. CNAG Account
Section 2. CNAG Chapter Accounts
Section 3. Membership Fees and Dues
Section 1. Constitution Amendments
GENERAL
Section 1. Name
1.1 The name of this organization shall be Canadian Naval Air Group hereinafter referred to as CNAG (pronounced Sea Nag).
Section 2. Origin
2.1 CNAG was founded on January 23, 1970 at Edmonton, Alberta, Canada.
2.2 Founding Members
ALDRICH, Arthur ROY, Lee
BELL, Tim SHARKEY, Roy
EDWARDS, Gordon SNELLING, Sid
MEAD, Ken LUCAS, Fred
Section 3. Definitions
The following definitions apply to the CNAG Constitution:
3.1 Administration: To govern the day-to-day management of CNAG. Shall include such items as expenditures of CNAG Account funds, correspondence (communication), publicity, acquisition of equipment, printing, etc.
3.2 Audit: An examination of accounts by an authorized person or persons. To examine and verify with reference to vouchers, etc.
3.3 Control: To oversee, to show restraint.
3.4 Co-ordinate: To ensure that a defined end result is attained.
3.5 Executive Positions: Those positions held by Executive Officers as defined under ARTICLE V, Section 1.
3.6 Forming Chapter: A Chapter in the process of acquiring or having acquired the necessary Members and waiting until recognized as a local Chapter.
3.7 Chapter: Any group organized and recognized by the Headquarters of CNAG.
3.8 Govern: To direct and control with authority.
3.9 Member In Good Standing: See ARTICLE lIl, Section 12.
3.10 Chairperson: Person voted to this Executive position within a CNAG Chapter.
3.11 Royal Canadian Naval Air Arm: Title adopted by Naval Board Meeting Minute 176/7 of May 3, 1946.
3.12 Director: Immediate Past President of a Chapter and Member of the CNAG National Board of Directors. The title is not otherwise applicable at the Chapter level .
Section 1. Purpose
1.1 CNAG is organized to perpetuate the traditions of the Royal Canadian Naval Air Arm; the companionship of those who served or were associated with the Royal Canadian Naval Air Arm and to encourage the organizing of other CNAG Chapters .
Section 1. Founding Members
1.1 Are those persons who attended the first recorded meeting at Edmonton and were allocated Executive positions. Spouses of Founding Members are Life Members
Section 2. Charter Members
2.1 Are those persons who organize a Chapter of CNAG and are entitled to Regular or Associate Membership.
Section 3. Regular Members
3.1 Are those persons who served as members of the Royal Canadian Naval Air Arm and have been accepted into CNAG Chapter(s) as Regular Members.
Section 4. Associate Members
4.1 Are those Members who served in a supporting role with the Canadian Naval Air Arm, with other British Commonwealth FMs, or with the USN Naval Air, or are the immediate family of a Regular Member and have been accepted into CNAG Chapter(s) as Associate Members. Spouses of deceased members shall automatically qualify as Associate Members and may assume all the privileges and obligations of the Deceased member. (Amended Dir meeting Oct, 2000)
Section 5. (deleted)
Section 6. Honorary Members
6.1 Are those persons held in high esteem who, due to their prominence and public stature, could advance the aims and objectives of CNAG and contribute to its welfare.
6.2 National Honorary Members shall be determined and appointed by vote of the Board of Directors at the CNAG Annual National Meeting.
6.3 Chapter Honorary Members may be appointed by vote of a majority of Chapter Members at a regular meeting.
Section 7. Life Members
7.1 Are those Regular and Associate Members who, by their long-term contributions towards the aims, objectives and welfare of CNAG and the membership, are deemed to be worthy of lifetime membership in the Group. Life Membership shall be nominated and approved by the Board of Directors at the annual meeting. Recipients of the "CNAG MEMBER OF THE YEAR" Award shall automatically be Life Members. Life Members are not required to pay an annual assessment to CNAG Headquarters. Spouses of Founding members and members awarded Life Membership shall also be accorded Life Membership..
Section 8. Membership Eligibility
8.1 The Membership Chairperson shall be responsible for an applicant's qualifications.
8.2 Acceptance of membership shall indicate compliance by Members with the CNAG Constitution, laws, rules and regulations.
8.3 No Member may assign a membership or any right arising therefrom except as may be provided for in the CNAG Constitution.
Section 9. Membership
9.1 A Regular or Associate Member of CNAG may elect to become a Member of a Chapter or of more than one Chapter. Only Regular and Associate Members in good standing shall have voting privileges.
Section 10. Membership Certification
10.1 The Membership Chairperson shall furnish each Member with a CNAG membership card, a distinctive lapel pin and a copy of the CNAG Constitution .
Section 11. Membership Duration
11.1 Regular and Associate Memberships in CNAG may only be canceled upon written request by the Member. Memberships in CNAG Chapter(s) shall be governed by the specific Chapter'(s) By-laws.
Section 12. Membership Standing
12.1 Any Member who fails to pay dues, assessments or other indebtedness to CNAG or CNAG Chapter(s) within ninety (90) days after the same shall come due, shall be notified by the Secretary-Treasurer and will thereupon cease to be Member in good standing.
12.2 Reinstatement of a Member not in good standing may be any time upon payment of current dues and acceptance accordance with Section 11 .
Section 1. CNAG
1.1 CNAG will consist of a Board of Directors, a Headquarters Local Chapters and Members at large.
Section 2. Local Chapters
2.1 Local Chapters may be organized in any area where Regular and Associate Membership is not less than five (5) Members
2.2 Local Chapters will be recognized as such provided they comply in accordance with the CNAG Constitution.
Section 3. Headquarters
3.1 CNAG Headquarters is defined in Article V, Section 5.
Section 4. Board of Directors
4.1 The Board of Directors shall consist of the Immediate Past-President of each Chapter.
Section 5. Appointments
5.1 The Board of Directors at their Annual National Meeting shall nominate
two (2) CNAG Members in good standing to the Shearwater Aviation Museum
Foundation Board of Directors. The nominations will
be forwarded to the SAMF Board of Directors in time for their January meeting
for acceptance of nominee(s). If they accept/approve the nomination, the
member will serve for a period of two (2) years commencing in January of
the following year. The appointees shall submit a written
joint report to the CNAG Board of Directors at the next Annual National
Meeting .
Section 1. Executive Officers
1.1 The Executive Officers in a CNAG Chapter shall include a minimum of President, Vice-President, Secretary-Treasurer, Immediate Past-President and where possible a Membership Chairperson, Publicity Chairperson and Good and Welfare Chairperson.
Section 2. Elections
2.1 At the November meeting of a Chapter the outgoing President will assume the Immediate Past-President's position, and the Vice-President will assume the President's position. All other Executive Officers will be elected to position by secret ballot.
2.2 Regular and Associate Members in good standing may hold office except that Associate members may not hold the office of President of Vice President. The term of office will be one (1) year beginning and terminating at the Annual Chapter Meeting.
2.3 Should a vacancy occur during the year term for a Member of the Executive, a new Executive Officer may be appointed by the remaining Executive Officers for the remaining portion of the year term.
2.4 Should the President's position become vacant, the Vice-President shall assume the position for the duration of the term.
2.5 Should the Vice-President's position become vacant, the Executive Officers may appoint an Acting Vice-President for the duration of the term. The Acting Vice-President shall only assume the President's position upon confirmation by the Chapter Membership at the next Annual Chapter Meeting. Failure to achieve confirmation of appointment shall require that the President's position be filled by the usual election process .
2.6 An Executive position may only be held by a Regular or Associate Member in good standing, with a minimum of six (6) months membership. This does not apply to a Forming Chapter.
Section 3. Board of Directors
3.1 . The Chairperson of the Board of Directors shall be elected/appointed by the Board of Directors at their annual meeting. The term of office shall be for a 3-year period. In the event that the Chairperson is unable to carry our the duties of the office, the National Secretary shall contact each of the Chapter Directors outlining a proposal for an interim appointment. All such appointments shall be subject to the approval of the majority of the Board of Directors with confirmation at the next annual meeting.
3.2 Annual National Meetings will be convened during each Reunion and at other times as deemed necessary by the Board Chairperson or a majority of Board Directors.
3.3 The term of office for the Board Director shall begin and end when the new Chapter President takes office at the Annual Chapter Meeting. When the President's position becomes vacant during the term, the Vice-President shall assume the President's position.
3.4 Presidents of Chapters or their delegates shall attend the Annual National Meeting.
3.5 Should the Chairperson be unable to attend the annual board meeting, the Chairperson shall, prior to the meeting appoint one of the Directors to act as Chairperson in his/her absence. In the event that this is not possible, an Acting Chairperson shall be appointed by a majority of the Directors present at the meeting.
3.6 Presidents of Chapters may act as Directors during the absence of their Members at a Board meeting except where that Director is Chairperson of the Board. The Chairperson shall, prior to the meeting. .
3.7 The Board of Directors shall be responsible for co-ordinating changes to the CNAG Constitution and ensuring that the Constitution Is complied with.
3.8 The Board Chairperson shall be a non-voting Member of all Headquarters Chapter Committees .
3.9 The Board Chairperson shall be a non-voting Member of the Board of Directors except to break a tie vote.
3.10 Deleted.
3.11 The Board Chairperson shall correspond with each Chapter regularly to bring forward all information received during the intervening period.
3.12 The Board of Directors shall publish a CNAG Newsletter. Each CNAG Member in good standing shall receive a copy.
3.13 The Board Chairperson shall select a Secretary/Treasurer to assist the Board Chairperson in the conduct of CNAG business. The selected Secretary/Treasurer shall be acceptable to all other Board Directors and shall attend the Annual National Meeting as a non-voting Member.
3.14 The Board Chairperson shall promulgate an agenda not later than sixty (60) days prior to the Annual National Meeting and shall include items of business received from all Chapters since the last Annual National Meeting. These items shall be considered "New Items" on the agenda and only these items (except as provided in Sub-Section 3. 15) shall be acted upon at the meeting.
3.15 New items of an urgent nature may be presented by a Director at the Annual National Meeting for discussion but shall not be tabled until the next annual meeting unless the Directors (or their delegates) in attendance unanimously agree to consider the item.
3.16 No Board Member or his/her delegate may represent two (2) Chapters nor exercise two (2) votes .
3.17 "CHAIRPERSON"-In the event that the office of the Board Chairperson becomes vacant, the President of the Headquarters Chapter shall assume the Chairpersonship for the remainder of the term. In the event that President declines, the Immediate Past Chairperson shall contact all of the other Directors in writing outlining a proposal for an alternate appointment, and all such appointments shall be subject to the approval of the Board of Directors.
Section 4. Meetings
4.1 An annual meeting shall be held by each Chapter before the end of November of each year for the purpose of electing officers.
4.2 Meetings should be held by each Chapter on a monthly basis where possible.
4.3 Special or emergency meetings may be called by the President or a majority of the Executive.
4.4 A quorum for meetings (other than special or emergency) shall consist of a chairperson, secretary and at least two (2) Regular or Associate Members.
4.5 After each meeting of a Chapter, a copy of the minutes shall be forwarded to the Chairperson of the Board of Directors and to all other Chapters.
4.6 After each meeting of the Board of Directors, a copy of the minutes shall be forwarded to each CNAG Chapter Director and President within ninety (90) days of the meeting date.
Section 5. Administration
5.1 The administration of CNAG shall be by the National Headquarters.
5.2 Control of CNAG property and co-ordination of the Constitution shall be the responsibility of the Board of Directors.
5.3 The Chairperson of the Board shall be responsible for the CNAG Account audit .
5.4 The Chairperson of the Board and relevant Directors shall receive copies of correspondence and be advised of other communication between Chapters. Relevant Directors shall also receive copies of correspondence between a Chapter and the Chairperson of the Board and vice-versa.
5.5 Deleted
5.6 The National Chairperson shall represent the CNAG at all official functions. Where he/she is not able to attend, the Director of the local Chapter shall assume the Chairperson's duties. Where this is not possible, the Chairperson shall appoint one of the other Directors to take his/her place .
Section 1. CNAG Account
1.1 The Chairperson of the Board of Directors shall be responsible to establish and control a CNAG Account.
1.2 The CNAG Account shall be used for the administration and operation of CNAG and as may be directed by the Board of Directors.
1.3 Initial Joining fees and other monies as may be directed by the Board of Directors shall become part of the CNAG Account.
1.4 Withdrawals from the CNAG Account shall require two signatures: Board Chairperson and/or President of Headquarters Chapter and/or Secretary-Treasurer.
1.5 Financial assistance may be requested by a Chapter to the Board Chairperson. Assistance given in this manner shall require approval by the majority of the Board of Directors.
1.6 The CNAG Account shall be audited each year in September and presented to the Chapters at the Annual Directors' Meeting in October.
1.7 The Chairperson of the Board and President of the Headquarters Chapter shall be members of the Audit Team.
1.8 The CNAG Account audit documents shall be signed by the Chairperson of the Board and President of the Headquarters Chapter.
1.9 Chapters hosting an Annual Reunion may be provided an advance of $3000.00 in the form of a loan. The loan is to be repaid in whole or in part depending upon the financial outcome of the Annual Reunion. The amount of the loan that may be forgiven shall be decided by the Board of Directors. National shall ensure that up to three thousand dollars is readily available to host chapters.
1.10 Chapters obtaining a loan pursuant to Sub Section 1.9 which is not repaid in whole or part within ninety (90) days following the Annual Reunion shall deposit a final financial statement with the Board Chairperson .
1.11 The Board Chairman is authorized to expend an amount not exceeding $500.00 for any single item for the conduct of routine CNAG Headquarters business, as established by the Board of Directors.
1.12 Chapters wishing to apply to host an Annual Reunion shall make application to the Board of Directors at the Annual National Meeting one (1) year prior to the year they wish to host the Reunion and the application shall be accepted or rejected at that time.
1.13 The specific dates for the Reunion shall be at the discretion of the hosting Chapter for any year.
1.14 Forming Chapters may apply for financial assistance to cover start-up costs, the amount to be determined by the Board of Directors.
Section 2. CNAG Chapter Accounts
2.1 Each Chapter shall open an account in the name of the Group.
2.2 Withdrawals from the CNAG Chapter Accounts shall require two signatures: the President and/or Vice-President and/or the Secretary Treasurer.
2.3 An audit of the CNAG Chapter Account shall be accomplished by the President and Secretary Treasurer and shall be presented to the membership at their annual election of Officers .
Section 3. Membership Fees and Dues
3.1 An initial joining fee, as established annually by the Board of Directors, shall be levied upon all persons acquiring Regular or Associate Membership in CNAG. Honorary Members shall not pay a joining fee.
3.2 Annual dues may be levied upon Members of Chapters. The amount to be levied will be the responsibility of individual Chapters.
3.3 Each CNAG Member, except National Life and Honorary Members, shall be levied an annual dues as established by the Board of Directors at the Annual National Meeting. The amount so levied shall be forwarded to the Chairperson of the Board or Secretary Treasurer by 31 August of each year and shall become part of the CNAG Account. A list of Members for which annual dues are being submitted to National Headquarters shall accompany the annual payment.
3.4 (deleted)
Section 1. Constitution Amendments
1.1 The Constitution may be amended, altered or added to by resolution of vote by the Board of Directors at an Annual National Meeting.
1.2 Chapters may by resolution present proposals for amendments to the Constitution by notifying the Board Chairperson and all other Directors and Presidents of Chapters of such proposals at least ninety (90) days prior to an Annual National Meeting.
1.3 The Constitution shall be reviewed at least every six (6) years
by the current Board Chairperson.